Meeting Minutes - December 11, 2017

Meeting called to order at 7:30 pm on December 11, 2017

Old Business:

  • Treasurer Report
    • Currently $1,555.51 in the account
  • Membership Report
    • Relatively low in paid membership
    • Many members are active but need to pay
  • Nov. Launch
    • Launch went really smoothly
    • Recovered all rockets that were launched

New Business:

  • TARC Team Discussion
    • Practice launches are going well, many are dialing in their numbers
    • One practice launch was around 25
  • Upcoming Launch
    • Dec. 16 at the WVU Ag. Farm, Todd Ensign is RSO, 10 am to 1-ish pm
    • Jan. 20 at the WVU Ag. Farm, Mark Suder is RSO, 10 am to 1-ish pm
    • Feb. 24 at the WVU Ag. Farm, RSO TBD
    • March 31 at the Tennant Farm
  • TARC Engine Availability
    • Cesaroni reloadables are becoming scarce
    • Several places have them but they not in enough quantities to make it worth the Hazmat fees
    • Some groups have had success getting enough Aerotech motors
  • S4-esk Camp in 2018
    • Potentially a new platform for S4 called ArduSat; can still run with Raspberry Pi
      • Provides many of the same capabilities as the original S4 program and more hands-on construction than the S4-Pi project
    • ERC is currently available for most of the summer currently
    • Motion was passed to investigate the camp
    • Proposed date is July 10-14, 2018
    • Investigating renaming and opening the program to middle through high school students
  • Funding the S4-esk Camp
    • WV Space Grant Consortium Grant
      • Proposed submitting a proposal for a grant through the WV Space Grant Consortium
    • Charge for the camp
      • Each team must pay their own way with the club supplying the rest (self-funded option)
    • Motion was made to submit a proposal to the WV Space Grant Consortium for matching funds for the S4-esk Camp
  • NAR Safety Grant
    • The deadline is coming up soon
    • Planning to submit a safety grant proposal for a “Warming and Shade Station”
      • Pop-up tent with sides for warmth in the winter and shade in the summer
      • Portable heater
      • Hot chocolate and ice water Igloo container

Meeting adjourned at 8:45 pm. Next meeting is January 8, 2018.

Meeting Minutes are available in PDF format here.

Meeting Minutes - November 13, 2017

Meeting called to order at 7:15 pm on November 13, 2017
Old Business:

  • Treasurer’s Report
    • $1530.51 in the account
  • Membership Report
    • Dues are due
      • $25 for adult
      • $15 for educators/teachers
      • $15 for age 16-22
      • $5 for age 15 or younger
  • October Launch Report
    • Great launch weather at the WVU Ag. Farm
    • Launched many test TARC rockets

New Business:

  • TARC Registration is Closing Soon
    • Last day to register is December 8
  • Motion made and seconded to sponsor up to 5 TARC team’s registrations
    • Discussion included other avenues for teams to find team sponsors 
    • Teams would need to apply by filling out a forum which would include a statement to the order of “We need sponsorship because…”
    • The club would also offer to offer technical sponsorship either in person or remotely as needed by the teams
    • Motion passed to sponsor up to 5 TARC team’s registrations and mentor
    • An email will be sent out to the group
  • Next club launch is November 19 at the WVU Ag. Farm
    • Holtzers are RSO
  • Upcoming Launches
    • December 3 (Sunday) at Tennant Farm
      • Chris RSO
    • December 16 (Sunday) at WVU Ag. Farm
      • RSO TBD
    • January 20, 2017 at WVU Ag. Farm
      • RSO: John
    • February 24 at WVU Ag. Farm
      • RSO TBD
    • March 31 at Tennant Farm
      • RSO TBD
  • Guest Speaker Michael
    • STEM program with local BSA troop
    • Balloon launches and rocket launches
    • Introducing programming with Arduinos

Meeting adjourned at 8:05 pm. Next meeting is December 11 at Evansdale Black Bear Burritos.

Meeting Minutes are available in PDF format here.

Meeting Minutes - August 14, 2017

Meeting called to order at 7:15 pm on August 14, 2017

Old Business:

  • Treasurer Report
    • No changes from the prior meeting.
  • Membership Report
    • No change from the prior meeting.
  • July Launch
    • Launch was scrubbed due to weather

New Business:

  • New Launch Site
    • From emails sent through the listserv Chris announced that the new FAA waiver at the Grant, WV
  • Reimbursement of Beamers for Black Bear facilities fee ($87.25)
    • Black Bear policy is to reserve the group room the group needs to bring in at least $150 of business. Due to the sparse turnout at the August 14 meeting, the club had to pay the difference.
    • A motion was made to reimburse the Beamers for the facilities fee.
    • Motion passed.
  • Upcoming Launches
    • August 26
      • Fords are RSOs
    • September 30
      • Ed Pill is RSO
    • October 28
      • TBD RSO
    • November
      • No launch due to FLL activities
    • December 16
      • TBD RSO

Meeting adjourned at 8:00 pm. Next meeting is at Black Bear in Evansdale on September 11 at 7 pm.

Meeting Minutes are available in PDF format here.

Meeting Minutes - October 9, 2017

Meeting called to order at 7:10 pm on October 9, 2017
Old Business:

  • Treasurers Report
    • $1,577.50 in the account
  • Membership Report
    • Dues are due now
      • $25 for adult membership
      • $15 for educators/teachers
      • $15 for age 16-22
      • $5 for age 15 or younger
  • Launch Report
    • Launch held on September 30 at the WVU Ag. Farm
    • 6 TARC teams in attendance
    • All successful launches, several unsuccessful landings (cesspool, tree, lawn-dart)
    • Did not keep accurate score but most launches were around 40 points
  • Girls in Aviation Day
    • Middle and high school young ladies in attendance at the outreach
    • Very successful day

New Business:

  • October Sky Workshop 10/14
    • 1-day workshop starting at NASA IV&V and finishing at the WVU Ag. Farm
    • Intent is to give teams a quick course in TARC and allow them to take the base knowledge and expand on it on their own
    • Camp is nearly filled
    • Any club member who wants to attend can
  • Club Launch 10/28
    • Will be held at the WVU Ag. Farm
    • Todd is RSO
  • Launch Site Discussion
    • Laurel Fields
      • Will attempt to make better relations with the neighboring farmers
    • WVU Ag. Farm
      • Can continue to launch at this site throughout the winter
      • Low power and TARC only
    • New HPR Site in Marion County
    • Other Launch Sites
  • Upcoming Launches
    • October Sky TARC Camp
      • October 14, WVU Ag. Farm
      • Todd RSO
    • Club Launch
      • October 28, WVU Ag. Farm
      • Todd RSO
    • Club Launch
      • Sunday, November 19, 1:30-4pm, 
      • Holtzer RSO
    • Club Launch
      • December 16, WVU Ag. Farm
      • John RSO???
    • Club Launch
      • January 20
      • Todd RSO
    • Club Launch
      • February 24
    • Club Launch
      • March 31, Tenant Farm
  • Meeting Location
    • Should the club explore other options for meeting venues for the meeting with the new policy
    • One solution would be to recruit more members
    • Next meeting will be at Black Bear

Meeting adjourned at 8:10 pm. Next meeting will be at Black Bear on Evansdale on November 13 at 7 pm.

Meeting Minutes are available in PDF format here.

Meeting Minutes - July 10, 2017

Meeting called to order at 7:05 pm on July 10, 2017

Old Business:

  • Treasurer Report
    • No change from the previous meeting
  • Membership Report
    • No change from the previous meeting
  • June 24 Rocket Launch
    • Was a great success
    • Several rockets flew including a helicopter recovery rocket
    • Ed’s 2017/2018 TARC rocket flew to just over the target altitude with a time of around 45 seconds

New Business:

  • July 22 Launch
    • Summer Snowflakes Rocketry Camp
    • Low-power only launch
    • Launch will likely be at University High School
  • High Power Launch
    • Currently in talks with the FAA on an additional waiver
  • TARC Summer Camp
    • August 4-6
    • Heard that there are teams signed up
  • North Marion received a mini-grant from the Governor to build rockets, sponsor TARC teams, and pay for bus rides to/from workshops

Meeting adjourned at 7:25 pm. Next meeting at Evansdale Black Bear on August 14 at 7 pm.

Meeting Minutes are available in PDF format here.