Meeting Minutes - September 10, 2018

Meeting called to order at 7:15pm on September 10, 2018
Old Business:

  • Launch Report
    • Launch was a great success, all but one rocket recovered
    • Helicopter Recovery was fun to watch
    • Exciting recoveries
  • Treasurer’s Report
    • $941.81 in the account

New Business:

  • Upcoming Launches
    • September 29
      • 10am-1pm at Grant Town
      • HP Launch as well as LP
      • Beamer is RSO
    • October 28 (Sunday)
      • 2-5pm at Grant Town
      • Pills are RSO
  • Ignition Systems
    • Fed up with commercial ignition systems
    • At the last launch several fell apart
    • Ricky discussed the launchers he’s made
    • Many club members talked about solutions they’ve come up
    • Club voted for Todd to spend up to $35 on a new launch system for the club
  • Motion was made for the club to give the Grant Town site a gift card
    • $50 was approved to a suitable venue, potentially add in a hat or some other memento
    • Chris is going to contact the owner’s security to see what he would like

Meeting adjourned at 8:15 pm.

Meeting Minutes are available in PDF format here.

Meeting Minutes - August 13, 2018

Meeting called to order at 7:05pm on August 13, 2018

Old Business:

  • Sounding Rockets for All Students
    • Had a though debriefing from one of the teams on how the camp went
    • All had a good time
    • Already working on improvements including maybe a rolling camp to better incorporate those that have never built a rocket and those that are more interested in the payload
  • Treasurer’s Report
    • Currently $1265.88 in the account between member dues and motor order repayments
  • Club motor order
    • Will be placing the order on Aug. 13 after the meeting
    • The online repayment system seems to be working well

New Business:

  • Upcoming Launch Competitions
    • Helicopter Recovery Competition
      • August 26, 2-5pm (Sunday afternoon)
      • Grant Town Launch Site
    • Highest on a Cricuit Tube (same body tube)
      • September 29, 10am-1pm (Saturday morning)
      • Grant Town Launch Site
    • October 27, 10am-1pm (Saturday morning)
      • Grant Town Launch Site
    • Suggestion that for most of TARC season to move launches to Sundays in order to deconflict with other activities
  • Junior HPR Program
    • The Junior HPR Participation Program is offered to Junior and Leader members ages 14 – 17 in order that they may fly rockets using H and I class motors. The program follows the same basic procedure used for the HPR certification for Senior NAR members. However, due to legal restrictions pertaining to the purchase and possession of high power rocket motors, ejection charges, and related items, there are additional requirements.

Meeting adjourned at 8:25pm. Next meeting is September 10 at the Evansdale Black Bear.

Meeting Minutes are available in PDF format here.

Meeting Minutes - November 13, 2017

Meeting called to order at 7:15 pm on November 13, 2017
Old Business:

  • Treasurer’s Report
    • $1530.51 in the account
  • Membership Report
    • Dues are due
      • $25 for adult
      • $15 for educators/teachers
      • $15 for age 16-22
      • $5 for age 15 or younger
  • October Launch Report
    • Great launch weather at the WVU Ag. Farm
    • Launched many test TARC rockets

New Business:

  • TARC Registration is Closing Soon
    • Last day to register is December 8
  • Motion made and seconded to sponsor up to 5 TARC team’s registrations
    • Discussion included other avenues for teams to find team sponsors 
    • Teams would need to apply by filling out a forum which would include a statement to the order of “We need sponsorship because…”
    • The club would also offer to offer technical sponsorship either in person or remotely as needed by the teams
    • Motion passed to sponsor up to 5 TARC team’s registrations and mentor
    • An email will be sent out to the group
  • Next club launch is November 19 at the WVU Ag. Farm
    • Holtzers are RSO
  • Upcoming Launches
    • December 3 (Sunday) at Tennant Farm
      • Chris RSO
    • December 16 (Sunday) at WVU Ag. Farm
      • RSO TBD
    • January 20, 2017 at WVU Ag. Farm
      • RSO: John
    • February 24 at WVU Ag. Farm
      • RSO TBD
    • March 31 at Tennant Farm
      • RSO TBD
  • Guest Speaker Michael
    • STEM program with local BSA troop
    • Balloon launches and rocket launches
    • Introducing programming with Arduinos

Meeting adjourned at 8:05 pm. Next meeting is December 11 at Evansdale Black Bear Burritos.

Meeting Minutes are available in PDF format here.

Meeting Minutes - December 11, 2017

Meeting called to order at 7:30 pm on December 11, 2017

Old Business:

  • Treasurer Report
    • Currently $1,555.51 in the account
  • Membership Report
    • Relatively low in paid membership
    • Many members are active but need to pay
  • Nov. Launch
    • Launch went really smoothly
    • Recovered all rockets that were launched

New Business:

  • TARC Team Discussion
    • Practice launches are going well, many are dialing in their numbers
    • One practice launch was around 25
  • Upcoming Launch
    • Dec. 16 at the WVU Ag. Farm, Todd Ensign is RSO, 10 am to 1-ish pm
    • Jan. 20 at the WVU Ag. Farm, Mark Suder is RSO, 10 am to 1-ish pm
    • Feb. 24 at the WVU Ag. Farm, RSO TBD
    • March 31 at the Tennant Farm
  • TARC Engine Availability
    • Cesaroni reloadables are becoming scarce
    • Several places have them but they not in enough quantities to make it worth the Hazmat fees
    • Some groups have had success getting enough Aerotech motors
  • S4-esk Camp in 2018
    • Potentially a new platform for S4 called ArduSat; can still run with Raspberry Pi
      • Provides many of the same capabilities as the original S4 program and more hands-on construction than the S4-Pi project
    • ERC is currently available for most of the summer currently
    • Motion was passed to investigate the camp
    • Proposed date is July 10-14, 2018
    • Investigating renaming and opening the program to middle through high school students
  • Funding the S4-esk Camp
    • WV Space Grant Consortium Grant
      • Proposed submitting a proposal for a grant through the WV Space Grant Consortium
    • Charge for the camp
      • Each team must pay their own way with the club supplying the rest (self-funded option)
    • Motion was made to submit a proposal to the WV Space Grant Consortium for matching funds for the S4-esk Camp
  • NAR Safety Grant
    • The deadline is coming up soon
    • Planning to submit a safety grant proposal for a “Warming and Shade Station”
      • Pop-up tent with sides for warmth in the winter and shade in the summer
      • Portable heater
      • Hot chocolate and ice water Igloo container

Meeting adjourned at 8:45 pm. Next meeting is January 8, 2018.

Meeting Minutes are available in PDF format here.

Meeting Minutes - October 9, 2017

Meeting called to order at 7:10 pm on October 9, 2017
Old Business:

  • Treasurers Report
    • $1,577.50 in the account
  • Membership Report
    • Dues are due now
      • $25 for adult membership
      • $15 for educators/teachers
      • $15 for age 16-22
      • $5 for age 15 or younger
  • Launch Report
    • Launch held on September 30 at the WVU Ag. Farm
    • 6 TARC teams in attendance
    • All successful launches, several unsuccessful landings (cesspool, tree, lawn-dart)
    • Did not keep accurate score but most launches were around 40 points
  • Girls in Aviation Day
    • Middle and high school young ladies in attendance at the outreach
    • Very successful day

New Business:

  • October Sky Workshop 10/14
    • 1-day workshop starting at NASA IV&V and finishing at the WVU Ag. Farm
    • Intent is to give teams a quick course in TARC and allow them to take the base knowledge and expand on it on their own
    • Camp is nearly filled
    • Any club member who wants to attend can
  • Club Launch 10/28
    • Will be held at the WVU Ag. Farm
    • Todd is RSO
  • Launch Site Discussion
    • Laurel Fields
      • Will attempt to make better relations with the neighboring farmers
    • WVU Ag. Farm
      • Can continue to launch at this site throughout the winter
      • Low power and TARC only
    • New HPR Site in Marion County
    • Other Launch Sites
  • Upcoming Launches
    • October Sky TARC Camp
      • October 14, WVU Ag. Farm
      • Todd RSO
    • Club Launch
      • October 28, WVU Ag. Farm
      • Todd RSO
    • Club Launch
      • Sunday, November 19, 1:30-4pm, 
      • Holtzer RSO
    • Club Launch
      • December 16, WVU Ag. Farm
      • John RSO???
    • Club Launch
      • January 20
      • Todd RSO
    • Club Launch
      • February 24
    • Club Launch
      • March 31, Tenant Farm
  • Meeting Location
    • Should the club explore other options for meeting venues for the meeting with the new policy
    • One solution would be to recruit more members
    • Next meeting will be at Black Bear

Meeting adjourned at 8:10 pm. Next meeting will be at Black Bear on Evansdale on November 13 at 7 pm.

Meeting Minutes are available in PDF format here.